The following outline explains the generally applicable measures put in place by Guldmann Group in order to comply with GDPR (the General Data Protection Regulation).
Most personal data processing at Guldmann takes place in connection with processing employees' personal data. Where customers and suppliers are concerned, personal data processing concerns mainly details of contact persons.
V. Guldmann A/S in Denmark is the main company and the office from which company development is controlled, including all its IT systems, R&D, general technical support and marketing.
Employees and recruitment
Employee personal data and employee documents are administered in the HR department mainly through an electronic archive of personnel data to which the employee's manager and the employee has relevant access. Recruitment and personnel administration is undertaken in other closed systems to which only HR and relevant employees have access to relevant data.
In Denmark, payroll administration at Guldmann is executed by our own finance department, mainly using electronic payroll, ERP and absence registration systems. Some folders are kept in locked cabinets.
The US, Canada, Ukraine and Brazil
No employees in the EU or EEA are managed by our subsidiaries in the US, Canada, Ukraine or Brazil.
Employees in the US, Canada, Ukraine and Brazil are subject to Guldmann’s ‘IT and personal data processing and protection policy‘ as applicable to all Guldmann employees.
V. Guldmann A/S and its subsidiaries in the US, Canada, Ukraine and Brazil have signed up to the European Commission's standard contract in accordance with Commission Decision C(2004)5721.
France, Italy, Germany, Sweden, the UK
Employee personal data and employee documents are administered in a closed folder system to which only relevant employees have access. Employees can obtain access to their own personal data on request to their manager.
In France, Italy, Germany, Sweden and the UK, the payroll system is administered by external providers, or in a collaboration between external providers and the payroll administration department in Denmark.
IT systems and marketing systems are managed and operated primarily by V. Guldmann A/S.
In Sweden, the UK and Germany there is also partial payroll administration at V. Guldmann A/S in partnership with local payroll administration companies.
The partnership is described in data processing agreements, with the subsidiaries as data controllers and V. Guldmann A/S as the data processor.